Administrative Assistant

Location: 

Parsippany, NJ, US, 07054

Property Name:  Parsippany - 22 Sylvan Way
Req Id:  23537

Wyndham Hotels & Resorts is now seeking a Administrative Assistant to join our team at the Parsippany - 22 Sylvan Way location in ParsippanyNew Jersey.

The Role

The Administrative Assistant role provides support for senior leaders within the Commercial Operations organization.   They'll handle the management of calendars, scheduling meetings, making travel arrangements while also managing financial tasks such as processing invoices, expense reports and P-card expenses. Confidentiality and organization are key as they’ll maintain files, records, and ensure timely responses to inquiries. Expect to handle general administrative tasks, document creation, and some meeting/event planning as well.

What you'll do

 Administrative Support for Commercial Operations Senior Leaders:

  • Calendar management and support. 
  • Schedule and coordinate team meetings and webinars. 
  • Coordinate travel arrangements within company guidelines and manage itineraries.
  • Assist with processing timely and accurate travel & expense reports.
  • New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.).
  • Maintain confidentiality in all aspects of client, staff, and vendor information.
  • Maintain department files, lists, archives, etc.
  • Help to ensure timely response to departmental inquiries.
  • Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
  • Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
  • Create and modify documents such as invoices, reports, memos, letters and agendas. 

Commercial Operations Team Support:

  • Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements.
  • Manage and reconcile team P-card expenses.
  • Work closely with the department’s Executive Assistant to provide support and assistance to the overall Commercial Operations team.
  • Provide support for internal events team as needed, such as Kid’s Day, Townhalls, etc. 

You'll be successful if you have

  • Detail-oriented, organized, and able to multi-task while meeting deadlines.
  • Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment.
  • Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals.
  • Ability to work effectively with others to help achieve goals.
  • Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors.
  • Strong initiative, organizational abilities, attention to detail and accuracy.
  • Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities.
  • Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders.
  • Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint).

Required Qualifications/Experience

  • College degree preferred or equivalent experience.
  • 2+ years of administrative work experience, preferred. 
  • Experience with a global organization with the ability to work across departments.

COMPANY OVERVIEW:

 

Wyndham Hotels & Resorts is the world’s largest hotel franchising company by the number of properties with approximately 9,200 hotels across over 95 countries on six continents. Through our network of approximately 872,000 rooms appealing to the everyday traveler, Wyndham commands a leading presence in the hospitality industry. Headquartered in Parsippany, N.J. with offices around the world in London, Shanghai, Buenos Aires, Dubai and more, Wyndham employs more than 2,000 corporate team members worldwide who are dedicated to the Company’s mission of making hotel travel possible for all. Supporting thousands of franchisees and a growing global portfolio of 24 hotel brands—think household names like Wyndham, La Quinta, Ramada, Days Inn and Super 8—Wyndham team members are a widespread group of individuals with diverse interests and backgrounds. Our unique Count on Me culture, commitment to flexibility and core values of Integrity, Accountability, Inclusivity, Caring and Fun are just part of what continues to make Wyndham an award-winning best place to work.

Wyndham Hotels & Resorts is an Equal Employment Opportunity Employer.

 

Job Location: Parsippany - 22 Sylvan Way22 Sylvan WayParsippanyNew Jersey  07054
Employment Status: Full-time

What we expect from you

You will play an important part in our mission to make travel possible for all by:

∙ Being responsive, respectful and delivering great experiences to our guests, partners and communities.

∙ Foster an inclusive environment where individuals feel empowered to bring their authentic selves to work and share their diverse perspectives.

∙ Bring your best every day and strive to exceed expectations in all you do.

What you can expect from us

With Wyndham Hotels & Resorts, you can expect a fulfilling career to include:

∙ Growth opportunities through best-in-class training and career development, leadership training, mentorship opportunities and educational support.

∙ Competitive salary and benefits.

∙ Team member benefit programs that focus on nutrition, exercise, lifestyle management, physical and emotional wellness, financial health, and the quality of the environment in which all team members work and live.

∙ A Culture of Diversity & Inclusion - Our inclusive culture infuses different perspectives that reflect our diverse customers and communities around the world.

About Wyndham

Wyndham Hotels & Resorts is the champion of the everyday traveler.  Every day, we work to make hotel travel possible for all. With more hotels than anyone else, we offer the largest and widest collection of hotel experiences in the world. So wherever and however people travel, Wyndham will be there to welcome them.


Nearest Major Market: New York City
Nearest Secondary Market: Newark